EPR Law Website Privacy Policy 

1.0 This privacy policy is effective from 1 May 2020  

1.1 EPR Law Limited (“uswe“the firm”) is strongly committed to protecting your personal data. We will never disclose your personal information to third parties, save in the very limited circumstances set out below and we will never sell or share your personal information with third parties for the purposes of marketing.   

1.12 This privacy policy describes;

a) how and why we collect personal data

b) how we use that data

and

c) provides information about your rights. 

1.2 It applies to personal data provided to us, both by individuals themselves or by others. We may use personal data provided to us for any of the purposes described in this privacy policy or as otherwise stated at the point of collection. This privacy policy applies when you visit or use our website. The policy sets how we obtain, store and use your personal information gathered by the website or provided to us when you use or interact with our website, https://www.eprlaw.co.uk 

1.3 EPR Law Limited is the primary controller of your personal information provided to, or collected by or for, EPR Law Limited, and, in any event, you may contact us at:  

EPR Law Limited 

Lonsdale Gate
Lonsdale Gardens
Tunbridge Wells, Kent
TN1 1NU

info@eprlaw.co.uk

1.4 Please note that if you enlist our services, both parties may enter into a separate agreement that will govern the processing of all information and data collected by our firm in connection with the service, including some data collected through our website. Such agreement will take precedence over any conflicting provision in this Privacy Policy.  

2.0 The information that we collect and where we get it from  

2.1 We do not collect personally identifiable information about you unless you:  

a) complete and submit a form found on the site  

b) download content where you are asked to provide personal details in exchange for that content.  

2.2 We automatically collect information when you make use of our website via cookies, such information includes but is not limited to:   

a) the type of browser you are using;  

b) the type of operating system you are using;  

c) the domain name of your internet service provider; 

d) the type of device you are using.  

3.0 Personal information that we collect 

3.1 The personal information that we can collect includes:  

a) basic information, such as your name (including name prefix or title), the company or organisation you work for, your title or position and your relationship to a person;  

b) contact information, such as your postal address, email address and phone number  

identification and background information provided by you or collected as part of our business acceptance processes; and  

any other information relating to you which you may provide to us.  

4.0 How we use the information we collect  

4.1 We use non-personally identifiable information collected via cookies to analyse the way you interact with our website site such as the pages you visited and how long you stayed on the website. This enables us to improve the design, content and user experience of our website.  

4.2 We can use your personal information, when provided to us, in the following ways:  

a) to respond to your inquiry;   

b) to respond to a request for content;   

c) to respond to a form you have completed on various sections of our website;  

d) to engage with you in marketing and business development activity in relation to our services. This may include sending you newsletters, industry updates, marketing communications and other information that may be of interest to you; If you have agreed to receive marketing, you may always opt out at a later date. If you no longer wish to be contacted for marketing purposes, please contact EPR Law Limited at info@eprlaw.co.uk ;  

e) to comply with legal and regulatory obligations that we have to discharge; and  

f) to use it for our legitimate business interests, such as undertaking business research and analysis, managing the operation of our websites and our business.  

5.0 Grounds for using your personal information  

5.1 We rely on the following legal grounds to process your personal information as set out in 5.2 below.  

5.2 When we collect from you any personal information within the scope of The General Data Protection Act (EU) 2016/679 (GDPR), we do so:   

a) with your consent;   

b) where necessary to provide our services, fulfil a transaction or otherwise perform a contract with you or at your request prior to entering into a contract;   

c) where necessary for our compliance with a legal obligation;   

d) where necessary for the performance of a task carried out in the public interest; and/or as necessary to fulfil our legitimate interests, except where our interests are overridden by your privacy rights.   

e) Where we rely on your consent to process personal information, you have the right to withdraw your consent at any time, and where we rely on legitimate interests, you have the right to object.  

6.0 How we share information with third parties  

6.1 We do not sell or share your personal information with third parties for the purposes of marketing.  

6.2 We may share your personal information with third parties, only to the extent necessary to run our business, provide a service to you, comply with the law, enforce our legal rights or because you have provided consent to do so. This may include the following:  

a) third party agents/suppliers or contractors, in connection with the processing of your personal information for the purposes described in this Policy. This may include, but is not limited to, website hosting, IT and communications service providers;  

b) third parties relevant to the services that we provide;  

c) to the extent required by law, regulation or court order, for example, if we are under a duty to disclose your personal information in order to comply with any legal obligation;  

d) where it is reasonably necessary for the establishment, exercise or defence of a legal or equitable claim, or for the purposes of a confidential alternative dispute resolution process.  

7.0 Links to other websites  

7.1 Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy policies on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.  

7.2 In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of third party sites and recommend that you check the policy of that third party site.  

8.0 Website forms  

8.1 Any forms which are available on our website are powered by MailChimp and also are bound by the GDPR.  

8.2 When you fill out a form, the data that you submit will be forwarded to MailChimp and will be collated into an email and sent to us.  

8.3 The data that you submit via the form will not be stored within this website’s own database or in any of our internal computer systems.  

8.4 Your data will remain within MailChimp’s secure database for as long as we continue to use MailChimp’s services or until you specifically request removal by emailing us.   

8.5 We consider MailChimp to be a third party data processor. For more information, please see www.mailchimp.com  

9.0 Where your data is stored  

9.1 We use MailChimp, a US-based email service, to store your details and send you our newsletter.   

9.2 In the process of working with MailChimp your data will be transferred outside the EEA, to the US. MailChimp is self-certified under Privacy Shield and lawfully transfers EU/EEA personal data to the US according to its Privacy Shield Certification. You can find out more about MailChimp’s privacy policy and the steps the company has taken to comply with the GDPR here: https://kb.mailchimp.com/accounts/management/about-the-general-data-protection-regulation   

10.0 Children  

The Website is designed for adults, not children.  As such, this website is not intended for children under 16 years of age.  No one under age 16 may provide any personal information to or on the website.  If you are under 16, do not use or provide any information on this website or on or through any of its features/register on the website,  use any of the interactive features of this website or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received personal information from a child under 16 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 16, please contact us at info@eprlaw.co.uk

11.0 Keeping your information and information security  

How long we hold your personal information for will vary and will depend principally on:  

the purpose for which we are using your personal information – we will need to keep the information for as long as is necessary for the relevant purpose;   

legal obligations – laws or regulation may set a minimum period for which we have to keep your personal information.  

We will ensure that the personal information that we hold is subject to appropriate security measures.  

Our website has a current SSL certificate. SSL is the standard security technology for establishing an encrypted link between a web server and a browser. This link ensures that all data passed between the web server and browser remain private. 

12.0 What are Cookies  

12.1 A cookie is a text file placed on your computer to collect standard internet log information and visitor behaviour information.   

12.2 Your browser stores each message in a small file, called cookie. txt. When you request another page from the server, your browser sends the cookie back to the server. The information below explains the cookies we use on our website and why we use them:  

a) We use Google Analytics cookies to collect information about how visitors use our website, including details of the site from where the visitor has come, how long the visitor remains on the site, the number of pages visited, the pages visited and the total number of times a visitor has been to our website. We use the information to improve our website and enhance the experience of its visitors.  

b) You can enable or disable cookies by modifying the settings in your browser. You can find out how to do this, and find more information on cookies, at: www.allaboutcookies.org.  

13.0 Your choices and data protection rights  

13.1 Under the GDPR and other applicable data protection laws you have a number of legal rights in relation to the personal information that we hold about you and you can exercise your rights by contacting us using the details set out below.  

EPR Law Limited 

Lonsdale Gate
Lonsdale Gardens
Tunbridge Wells, Kent
TN1 1NU

13.2 These rights include:  

a) obtaining information regarding the processing of your personal information and access to the personal information which we hold about you;   

b) requesting that we correct your personal information if it is inaccurate or incomplete;  

c) requesting that we erase your personal information in certain circumstances;   

d) objecting to, and requesting that we restrict, our processing of your personal information in certain circumstances;   

e) withdrawing your consent, although in certain circumstances it may be lawful for us to continue processing without your consent if we have another legitimate reason (other than consent) for doing so;  

f) your right to data portability. You have a right to receive your personal data provided by you to us and have the right to send the data to another organisation (or ask us to do so if technically feasible) where our lawful basis for processing the personal data is consent or necessity for the performance of our contract with you and the processing is carried out by automated means; 

g) the right not to be subject to a decision based solely on “automated processing”, (i.e. the right not to be subject to a decision made about you automatically by a computer or algorithm without human intervention);  

h) lodging a complaint with the relevant data protection authority if you think that any of your rights have been infringed by us. We can, on request, tell you which data protection authority is relevant to the processing of your personal information.  

13.3 You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.  

13.4 You can find our more information about your rights to access your personal data at www.ico.org.co.uk 

14.0 Changes to our privacy policy  

14.1 This privacy policy may change from time to time in accordance with legislation or industry developments. We will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes.  

15.0 How to contact us and other important information  

15.1 If you would like further information on the collection, use, disclosure, transfer or processing of your personal information or the exercise of any of the rights listed above, please contact us. You can do this by writing to us at:  

EPR Law Limited 

Lonsdale Gate
Lonsdale Gardens
Tunbridge Wells, Kent
TN1 1NU

info@eprlaw.co.uk